Outdoor Time weather
On Today, enter your five-digit U.S. ZIP code to see the forecast for your area. Change or remove it using Change ZIP. This optional setting belongs to your account, not your school or students.
Open Hourly & weekly outlook to switch between the next 24 hours and up to seven days. Tap a day for its daytime and nighttime details. All times use the forecast location’s time zone. A dash means a measurement was not supplied.
Weather refreshes about every 10 minutes while Today is visible. Check the forecast’s update time and local alerts. “Looks promising” is only a basic forecast indicator—not permission to go outside. UV and air quality are not assessed; follow school guidance and check actual conditions. If weather is unavailable or outdated, use the National Weather Service link. Only your ZIP area’s approximate coordinates are sent for weather requests.
Your homeschool workspace
Open My Workspace to choose a theme, upload a logo, rename your workspace, or manage your subscription. In Curriculum Library, create your courses, add lessons, and copy them into your planner. Use a separate planbook for each child, class, or year when useful.
Your individual plan has one login. It has no teacher-seat administration or plan-review workflow. If you later accept a school's invitation, you join as a teacher and school permissions apply.
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Getting started
Use the Today checklist when you first sign in. On a phone, tap More to open the complete menu.
- Sign in, then confirm your school name inside the workspace.
- Enter the email assigned to your account and your password.
- Complete two-step verification when prompted.
- Open Admin to check your profile, grade, classroom details, and theme.
- Open Planner and confirm the active school-year planbook.
Sign out when using a shared computer.
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Today
See today’s Bible Focus, scheduled lessons, and personal tasks in one place.
- Select Quick Add to create a task.
- Check a task when finished.
- Select a scheduled lesson to edit it.
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Planner
Create a planbook for each school year or class, giving it a clear name such as “K4 · 2026–2027.” Switch planbooks at the top of Planner, then use Week or Month view.
- Choose the school-year planbook, then select Add or an empty day.
- Enter the schedule, subject, recurrence, reminder, and formatted lesson details.
- Add standards or learning objectives. Files may be selected or dragged and dropped into the attachment area.
- Use Hide from shared plans for private entries or Lock this lesson to prevent dragging it to another date.
- Use the weekly rearrange and filter controls to focus the view or organize lessons. On a phone, tap a day in Week view to see its agenda. Open More planner tools for filters, imports, exports, printing, and review submission.
- Use Send for review, Export CSV, or Print / PDF when the week is ready.
Week view defaults to five equal-width weekdays. Open Rearrange & filter and select Show weekends to include Saturday and Sunday; on phones, use More planner tools. Compact tiles show previews: open a lesson to read its full details. Confirm all no-school dates with the official school calendar.
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Import lessons from Excel
Owners and teachers can preview a supported Excel lesson plan before adding it to their own active planbook.
- Open Planner, confirm the correct school-year planbook, and select Import spreadsheet.
- Download the blank template if you are starting a new spreadsheet, then complete one supported lesson sheet without changing its name or headings.
- Choose the Excel workbook and the K5, 1st Grade, or combined Year Plan sheet.
- Select Analyze spreadsheet to review dates, subjects, lesson counts, and sample lessons.
- Clear any subjects you do not want, then select Add lessons to planner.
- Review the imported week. Use Undo this import immediately if the wrong planbook or grade was selected.
Existing matching lessons are skipped. Test with the owner account before importing the workbook into a teacher account.
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Repeating lessons
Create routines once, then manage one occurrence or the full series.
- Create a lesson and choose a repeat schedule and ending date.
- To update every occurrence, open one lesson and select Apply changes to the entire repeating series before saving.
- To delete every occurrence, choose Delete entire series and read the confirmation.
- Leave the checkbox clear when editing one occurrence. Use the single-item Delete button to remove only that lesson.
Read the confirmation carefully. Complete-series deletion cannot be undone from the browser.
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Curriculum Library
Use school-controlled master planbooks without changing the original curriculum.
- Administrators create a curriculum, choose its school year and version, and assign it to all teachers, a grade, or one teacher.
- Add master lessons with details, standards, and supporting files.
- Choose Shared template or Required curriculum, then publish it.
- Teachers open published lessons read-only and choose Copy to my planner. Add it once or schedule it on selected weekdays through an ending date, with the option to skip weekends and recorded no-school dates.
Only administrators can change published master lessons.
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Plan Reviews
Teachers can submit a week of plans to a principal or designated reviewer.
- In Planner, open the week and select Send for review.
- Reviewers open Plan Reviews to read every lesson and add feedback.
- Select Approve or Request changes.
Administrators assign reviewers from User accounts.
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Students
Maintain your private classroom roster, family contacts, notes, and progress.
- Add the student, grade or class, optional birthday, school-year ending date, and up to two parents or guardians with email and phone numbers.
- Check Today for birthdays coming within 30 days. Birthdays within one week are highlighted.
- Birthday markers also appear in the weekly and monthly planner without showing the birth year.
- Use Find a student or Class or grade to narrow the roster. Open Actions for Edit, Archive/Restore, Check-in QR, Profile & contacts, and Delete where your permissions allow.
- Under Student Attendance, choose a date and mark each active student Present, Absent, Late, Late Excused, or Absent Excused. Save the day, and use Recent attendance days to reopen an earlier record.
- Archive students who are no longer active. Restore them from the archived view if needed. Delete is permanent and removes the student's attendance, photo, check-in token, profile and parent-email metadata history after confirmation.
Teachers work with their own roster. Same-school administrators can view authorized rosters, profiles and attendance; student editing, importing and deleting remain limited to the signed-in user's own roster. Only enter school-approved information.
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AI Teaching Assistant
Use guided Lesson plan, Classroom activity, and Improve a lesson tools. AI access requires server setup, workspace permission and available credits.
- Choose the tool, grade, subject, duration, teaching style and optional faith-based setting.
- Enter a topic and non-confidential teaching details, then create a draft. Credits are charged only for a successful response.
- Edit the preview, then Copy or Add to Planner after checking the active planbook and schedule. Regenerate requests another response and may use another credit.
- School teachers can request credits from an administrator. School administrators allocate credits from the school pool; individual accounts use their own balance. Credit purchase options depend on configuration.
Always review accuracy, scripture references, and wording. Do not enter private student information.
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Appointments
Track conferences, meetings, attendees, reminders, notes, and follow-up work.
- Choose an appointment type, start and end times, status, participants, and visibility.
- Add a room, virtual-meeting link, agenda, shared notes, private notes, recurrence, or Calendly booking link. Choose one or several named weekdays for repeating schedules. Open a repeated item to see its days and delete either one occurrence or the entire series.
- Use the status menu to confirm, complete, cancel, or record a no-show.
- Create a private calendar link and subscribe with Apple Calendar for automatic one-way updates. For Google Calendar, use a computer and follow the guided From URL setup. Choose lessons, appointments, or both.
- You can still export one appointment or the full upcoming schedule as an .ics file.
- Use Print schedule for a clean paper or PDF copy.
Treat the subscription address like a password. Regenerate or disable it if it is shared accidentally. Changes made in Apple or Google Calendar do not change the planner.
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Notes
Save quick private notes or share useful information with the teaching team.
- Add a title, then type a note or choose Handwritten note to use Apple Pencil, another stylus, a mouse, or touch.
- Choose a paper color and visibility.
- Select Save note.
- Use ink color, width and Undo for handwritten notes. Full-screen writing gives more space on a tablet. Delete appears only on notes you own and requires confirmation.
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Site Vault
Store encrypted website addresses and sign-in details.
- Create or enter your separate vault password.
- Add a website, username, password, and optional notes.
- Unlock the vault again whenever the page or session requires it.
The vault password cannot be recovered. An administrator reset deletes the encrypted vault contents.
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Resources
Keep classroom files, photos, worksheets, and trusted links together.
- Select a file, drag and drop one into the upload area, or add an outside link.
- Choose private or shared visibility.
- Open, download, or delete resources from the Library.
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Messages
Post brief updates for the teaching team.
- Write the update in New message.
- Select Post message.
- Review the unread badge for new staff updates.
- Delete your own message after confirmation. School owners and administrators may also remove messages in their school.
Do not use Messages for emergencies or sensitive student records.
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Troubleshooting
Check these items before reporting missing information.
- Confirm the signed-in account and school workspace.
- Confirm the active school-year planbook.
- Clear search and status filters.
- Hard-refresh the browser after an update.
- Ask an administrator to confirm curriculum assignments and account status.
When reporting a problem, remove passwords, API keys, and student information from screenshots.
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Admin or Account
Manage your classroom profile, Bible Focus, password, security, and personal appearance.
- Update your profile and today’s Bible Focus.
- Choose one of six personal themes. Owners and administrators can also apply a theme to the whole school. The school logo remains visible in Modern Monochrome.
- Enable two-step verification and securely store recovery codes.
- Administrators can manage users, assign one or multiple classes, school branding, AI access, and security resets.
- The owner can view the trial or subscription and open secure Stripe billing.
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Schools & private workspaces
Every teacher or school trial receives a separate workspace. Shared resources, messages, branding, reviewers, and user accounts stay inside that workspace.
- Create a Homeschool / Individual Teacher or School or Learning Center workspace from the sign-in page. New trials last 30 days; check the actual ending date in your account. Existing trial dates are not reset by an app update.
- School owners may add up to 12 active accounts on a School plan.
- Choose a theme and upload the school logo from Admin. Only members of that workspace see its name, logo, shared resources, and users.
- If an existing Individual Teacher joins a School plan, the school owner sends an invitation. The teacher accepts it, keeps the teacher role and planner work, and the Individual plan is stopped from renewing.
Billing, branding, and school information are private to each workspace.
Student profiles and roster import
Use Students for school-approved records, not unnecessary sensitive information.
- Open Actions → Profile & contacts to save address, classroom/room, allergies, support notes, doctor and up to 12 guardian, emergency or authorized pickup contacts.
- Additional profile contacts do not automatically get emails or logins. The primary and secondary guardian email fields in Edit still drive parent email.
- On your own roster, choose Import roster and download the CSV template. Keep exact headers and use YYYY-MM-DD dates.
- Upload CSV or XLSX, preview every row, then confirm. Valid new rows are added; invalid rows and duplicate first/last name plus birthday matches are skipped, including archived students. Existing records are never overwritten. Review namesakes manually.
Limit: 3 MB file, 500 students and 30 columns. PDF/Word roster imports are not supported. Administrators cannot import into another teacher's roster.
Student photos, attendance and QR check-in
- Add an optional approved photo in the student editor. Choose the correct roster and attendance date before marking statuses.
- Use Present, Absent, Late, Late Excused or Absent Excused. Mark all present only after checking who is actually present; save the day. Reopen Recent attendance days to correct a record.
- Open Actions → Check-in QR for an active student. A signed-in roster teacher or same-school administrator confirms the scan before today's attendance is marked Present.
- The QR token contains no student details, but should still be shared only with authorized staff. Scanning does not silently replace a previously recorded non-Present status.
Student attendance and administrator-only staff attendance are separate tools.
Parent and guardian email
- An authorized owner/administrator enables Parent email in account settings after server email setup.
- In Students, select the intended roster and active students. Review both guardian addresses on each selected record.
- Choose a starter template or enter a subject and message. Formatting tools support bold, italic, underline and bullet lists.
- Review and send. Each guardian receives a separate message; the sending teacher's address is used for replies. Review Delivery history for Accepted or Failed.
Accepted means the email service accepted the message, not inbox delivery. Limits: 50 selected students per send and 100 deliveries per workspace per hour. History retains metadata, not message bodies. This is not a parent account portal.
Staff Calendar and school days off
School staff share a monthly calendar of approved absences and school events. Time-off reasons, notes and coverage details are not shared with other teachers.
- Use the month arrows, then select a day to open its entries and details.
- School administrators can add an entry from a day or Add calendar entry. Enter title, type, dates, all-day or times, location and description.
- Open an existing calendar entry to edit or delete it as an administrator. A calendar event is separate from a signed time-off request.
- U.S. federal holidays appear as reference events. They do not automatically mean the school is closed. Administrators must confirm dates and change the entry type to Holiday or School closure to mark a day off.
Only administrators manage shared entries. Refer to the official school calendar, not federal reference dates alone.
Request time off
- Open Staff Calendar → Request time off. Your employee name and today's date are filled automatically.
- Enter Department / Ministry and choose a Supervisor / Director. All school administrators notifies the active admin group; selecting one supervisor directs the request to that person.
- Enter first/last day, days or hours, requested amount, optional total hours and return-to-work date. Partial-day requests require start/end times. Enter your amount deliberately; do not assume holidays/weekends are deducted automatically.
- Select a reason. Other requires an explanation. Add only the information needed for a decision.
- Check the acknowledgment, type your name, and Send request for approval. Submission is not approval.
Other teachers do not see request history. They see approved availability on the shared calendar, without your private reason or notes. Decisions are sent by email when email delivery is configured.
Approve time off and completed PDFs
School administrators review the requests allowed by the selected supervisor and school permissions.
- In Staff Calendar, open a pending request and choose Approved, Denied or Approved with modifications.
- For modifications, enter approved dates, days/hours, amount and applicable times, plus a modification comment. Add private coverage/scheduling notes when useful.
- Enter your typed signature and title, check the confirmation, then Sign decision, save PDF & notify.
- The saved PDF preserves the request and signed decision. The email attaches that PDF to both the requester and the administrator who approved or denied it.
- Open My completed forms to download documents requested or approved by your account, even outside the current calendar month. A later cancellation does not rewrite the original signed decision PDF.
Typed acknowledgments are not certificate-based PDF signatures. Old decisions are not automatically backfilled with invented signatures. Other teachers cannot download your documents; same-school administrators have authorized document access.
Email status and missing approval emails
- In My completed forms, Accepted by provider means the delivery service accepted the send. Not sent means the PDF is saved but sending failed. An authorized administrator can use Retry email when offered.
- The retry sends the original saved PDF using the original approver identity. It does not change the decision.
- If Accepted is shown but a copy is missing, check the exact recipient address, Junk, Other, Archive and mail rules. Search for Time-off request approved.
- An authorized person with Resend dashboard access can open the exact approval message, expand every recipient and inspect individual delivery events. Delivered means the recipient's mail server accepted it; it does not establish inbox placement or that the person read it.
The app does not show per-recipient Delivered, Opened or Clicked events. Request notifications and approval emails are different messages. Failed email never discards the saved signed document.
Staff Check-Ins
School owners and administrators only. Teachers do not see these leadership records.
- Open Staff Check-Ins and select a staff member in the relevant form.
- Use Daily attendance for Present, Absent, Late, Left early or Excused, with arrival/departure and factual notes.
- Record weekly check-ins for wins, concerns, support, goals, progress, recognition and next meeting.
- Record classroom observations with optional ratings, strengths and support needs.
- Create follow-up action items with an owner and due date. Check completed actions and use Print report for the 30-day leadership summary.
This is not a formal disciplinary or medical record system. The current interface does not provide general edit/delete controls for saved check-ins, observations or staff attendance; do not assume such controls exist.
Admissions and waitlists
Admissions & Forms is available to school owners and administrators, not regular teachers or individual workspaces.
- Open Admissions. Add a prospect with student and guardian details, program/room, desired start date, sibling information, private notes and enrollment checklist.
- Move through Prospect, Toured, Applied or Waitlisted as appropriate. Record a waitlist position and use search, status and program filters.
- When ready, choose Enroll into roster, select an active same-school teacher/admin, year and grade, and confirm. One linked student is created; repeated enrollment and duplicate matches are blocked.
- Existing student ownership is not changed. An enrolled, linked admission cannot be deleted through the admission delete action.
This release has no tuition collection, automatic admissions emails or parent login. Enrollment checklists are manually maintained.
Rooms and programs
- In Admissions & Forms → Rooms & programs, add a room name, program and planning capacity.
- Edit room information or mark a room inactive when it is no longer used.
- Delete only unused rooms after confirmation. Used rooms are protected from deletion; make them inactive to preserve history.
Capacities are planning information, not live occupancy, student-to-staff ratio monitoring or legal compliance checks.
Build and send family forms
- In Form templates, start with Registration or Document request, or build a template with a title, description and sections.
- Add, reorder or remove fields. Choose text, long text, email, phone, date, dropdown, checkbox or file upload. Define dropdown choices and required fields.
- In Forms & requests, choose Create family form link, select the template, optional admission, recipient name/email, due date and expiration.
- Copy the link when it is shown and share it privately with the intended guardian. The app does not email it automatically or verify the recipient's email identity.
- Anyone holding the link can submit that one form. Revoke a lost pending link and create another. Expired, revoked or submitted links cannot be reused.
Up to 40 fields and four uploads; PDF/JPEG/PNG uploads must be under 2 MB each. An issued request freezes its template; editing/deleting the master does not rewrite it. No parent accounts are created.
Review family submissions and saved records
- The guardian completes the private form, checks the acknowledgment and types their name. Answers, files and the original completed PDF are saved together.
- In Forms & requests, use Refresh records or switch tabs to retrieve fresh submissions.
- Open View submission, review answers/downloads, then choose the review decision and confirm with your typed name.
- Download saved PDF preserves the original family submission; administrator review is stored separately and does not rewrite that PDF.
- Follow-up needs a new request. Deleting a request permanently removes its answers, PDF and files after confirmation. Template deletion preserves issued requests.
Submissions and files are administrator-only and school-isolated. Treat uploaded files as untrusted; no antivirus scanning is provided. Forms pause while school access is read-only. Typed names are acknowledgments, not cryptographic signatures.
Security activity and archiving
- Open Admin or Account → Security activity to review your account events. School owners/admins can also see their school's authorized audit view.
- Use Refresh, select entries, then Archive selected or Archive visible to hide reviewed entries in your own view.
- Use Show archived and Restore to bring entries back.
Archiving is not permanent deletion and does not hide evidence from another authorized administrator. Underlying security entries are retained for 90 days, then expire automatically. Report unfamiliar activity promptly.
Deleting and retaining records
Read every confirmation. Permanent deletion has no in-app undo; recovery may require a server backup.
- Planner: open your lesson; delete one occurrence or deliberately choose the entire repeating series.
- Appointments: open your item's details/More Options for single or entire-series deletion. Shared visibility does not grant ownership.
- Students: Actions → Delete only on your own roster, active or archived. Archive/Restore is the safer option when you need history.
- Staff Calendar: administrators edit/delete manually entered events. Manage signed absences through their request workflow, not as ordinary school events.
- Notes: only the author sees Delete. Resources and Messages: the author or authorized school owner/admin may delete same-school items.
- Admissions & Forms: linked enrollment and used-room deletion are protected. Request deletion removes its private files and PDF; template deletion does not.
Staff Check-Ins has no general delete interface. Security activity is archived, not purged. No test records are removed automatically by this update.
Good security habits
Use a unique password, enable two-step verification, save recovery codes somewhere secure, sign out on shared devices, and never paste API keys or vault passwords into messages or screenshots.
Need customer support?
Email support@projectbrightcornerstone.com. We normally respond within one business day. Please do not email passwords, verification codes, payment-card information, or sensitive student information.
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